The Manual

Find the most important, and helpful features of PaperDesk here, the official PaperDesk Manual.

1. Welcome to PaperDesk!

Getting Started
To start your first notebook, tap the + icon in the top right of the main screen. Here, you can choose from five colors for your notebook. Instead of creating a new notebook, you may also import a PDF files that have been added to PaperDesk through iTunes, or link your Dropbox account and import PDFs from it. The full version offers an unlimited number of notebooks. The Lite version allows 3 notebooks, each with 3 pages, at any given time.

2. Stay Organized

Make Folders
To make a new folder, tap the + button shaped like a transparent folder, and give it a name. To move a notebook into a folder, tap the mini folder icon on the notebook, and choose which folder you would like to place it in.

Edit Notebooks
You may also change the title or color of a notebook by tapping the “i” info button on the notebook.

3. Your First Page

When your iPad is rotated to portrait orientation, the toolbar at the top will show the three tool modes on the right. Selecting the lowercase T will allow you to begin typing by tapping the page. In landscape orientation, all tools are in a tool bar on the right. The tool bar can be moved to the left side by tapping the large left pointing arrow. Tapping the pen button will enable drawing mode, and tapping the eraser button will allow you to erase. Once the end of a page is reached and filled with text or line returns, the keyboard will hide itself and the page will automatically turn. To turn the pages, tap the arrow buttons on the bottom. In the full version, you have an unlimited number of pages availabe. The Lite version is limited to 3 pages per notebook.

4. Landscape Mode

While in landscape mode, PaperDesk moves the interfaces to the right. The tools are on the right side by default, but you may move them to either side of the screen by tapping the large arrow button. While in text mode, you may scroll by swiping your finger up or down on the screen, or in the blank area beside the tool box. Tapping PaperDesk icon with the arrow will return you to your desk of notebooks while in landscape.

5. Clear or Delete a Page

Need to clear an entire page?
The tool allows you to selectivley clear just text, just drawings, or both text an drawings from an entire page in two taps!
Need to delete an entire page?
New in version 3.0, simply tap the Delete Page button, and the current page will be removed, and a new, bank page will be turned into place.

6. Choose your color

Just click the rainbow button to show the color chooser. The color chooser offers 255 different colors and 100 brightness shades and opacities to choose from. Sliding the various controls will change the colors. The default color is black. When choosing another color, be sure to turn the brightness up. Quick Pen offers the ability to quickly return to the default black pen after sliding the color controls. You can also quickly choose blue, red, or highlighing mode. Quick size allows you to quickly select a small, medium, or large pen size without altering the color you have selected.

7. Choose your font

New in version 4, tapping the rainbow button while in text mode allows you to change the font, color, and size of the selected text.

8. Import a photo

Photos can be imported either from the photo library on your iPad, or from the camera available on iPad 2. Just tap the camera icon, and select a source. Once an image is selected, it can be dragged into place, or re-sized by moving the blue dragging dots on the four corners. To move a photo after it has been imported, just hold down on it. After it turns blue, it can either be dragged around or deleted.

9. Share your notes

Clicking the share button will give you the sharing options available for the selected range of pages in your current notebook. The default selection is the current page, but you can also move the sliders to select any range of pages.

Notebooks can be emailed, exported to iTunes, uploaded to Google Docs or Dropbox, printed to an AirPrint printer, Tweeted, or sent to another app on your iPad. Once a notebook has been emailed, or exported, it will be made available via app file sharing through iTunes


Hundreds of pages? No problem!

To get started, tap the bookmark icon (blue folder with a bookmark). A popup is displayed showing all current bookmarks in your notebook, along with the option to add a new bookmark. The default bookmark title is the date and time. However, tapping the title box will show the keyboard and allow you to name the bookmark. Tap the + icon to add the bookmark, and it will display in the table below. Tapping a bookmark with flip the current view to the bookmarked page in seconds, rather than having to flip the many pages manually. You can delete a bookmark by swipping across it and tapping the delete button. At the bottom of the bookmark popup, you can also quickly swipe through every page in your notebook using the page slider.

11. Paper Style

You can change the page type of the current page by tapping the background  button. Once the background has been changed, tap Save Changes.

12. Keep a task list

Keep a handy task list in each notebook, full with notifications and a countdown of the number of days until it is due. To access tasks, tap the green checkmark in the toolbar, and tap the Add A Task button. You can specify a title, reminder notes, a due date, priority, and how many days before the due date you would like a reminder notification. Once a task is created, it will appear in your task list only for the notebook it was created in. However, while on your main desk of notebooks, tapping the green checkmark on the bottom will show tasks for every notebook. Tapping a task will move it to the completed section. Swipe across a task and tap delete to remove it permanently.

13. Import PDFs from other apps

While in any other app and viewing a PDF, simply tap the sharing icon and choose PaperDesk. In this example, a PDF can be opened from the internet directly from Safari. Once imported, it can be annotated just as it were any other notebook on your desk.

14. Record Audio

Sometimes during a meeting or class, you just can’t keep up, or zone out. PaperDesk offers a simple solution. Tap the microphone button in either portrait or landscape mode to show the recording toolbar on the bottom. To start, simply tap Record. Once finished, tap Stop. To play a previous recording, tap the Pay Recordings. Recordings are organized by date and time. Tap a recording to play it. New in version 2.2, audio recordings track what you type! While listening to audio, simply tap a word while in text mode, and PaperDesk will skip to the point in audio that was recorded when that word was typed or last edited! Recordings may be deleted by swipping accross their title and tapping Delete. Recordings can also be emailed or uploaded to Dropbox.

15. Autosync


New in version 4, you can choose to automatically backup your notes to Dropbox daily or weekly. In the event something happened to your iPad or your notes, you would just have to tap the Restore from Dropbox button. Additionally, PaperDesk can also automatically generate PDFs of your notebooks every time you change them, and keep them up to date on Dropbox so you can always be sure you have the latest information available on all your devices.

Uploading your entire collection of note to a safe and secure server could not be easier. Even better, the service is totally free with purchase of the full version of PaperDesk! To sync your notes, first signup for an account. Once you have an account, open PaperDesk, and click the sync button in the upper right. Enter your credentials and wait for the upload to finish. Once your credentials have been verified, PaperDesk will remember them for future syncs. You can then access synced notes online at any time at New in version 3.0, your entire database is backed up, and can be restored from your myPaperDesk account.

16. Password Protection

Want to keep your notes a seceret? When viewing your desk of notes, click Password Settings on the bottom toolbar. From this panel, you can turn the password lock on and off, and set a password. Everytime you exit PaperDesk, you will be promted to enter the password. PaperDesk requires a recovery email to set a password. If you forget your password, PaperDesk will email it to you!